We are looking for a highly organized and detail-oriented individual to take on a key role as an Bookkeeper/Office Manager to our client in Miami Beach, Florida . This dynamic position is essential for ensuring smooth office operations, maintaining financial accuracy, and providing executive support. If you feel you are a strong fit, we'd love to connect and discuss this exciting opportunity further.

Full-time Onsite Direct Hire Schedule: Monday-Friday, 9 am - 5 pm

Job Summary: In this role, you will oversee office management responsibilities, handle bookkeeping tasks, and provide executive-level assistance to the CEO. Your responsibilities will include managing office resources, maintaining financial records, coordinating administrative and executive tasks, and supporting membership and event initiatives.

Key Responsibilities: Office Administration: - Manage day-to-day office operations, including maintaining office supplies, equipment, and facilities. - Oversee the scheduling and coordination of meetings, conferences, and events held at the Chamber. - Maintain organized and up-to-date physical and digital filing systems. - Ensure a clean, welcoming, and professional lobby, waiting area, and office environment.

Bookkeeping: - Maintain accurate financial records, including accounts payable, accounts receivable, and payroll processing. - Reconcile bank statements and prepare monthly financial reports. - Assist with budget preparation and expense tracking. - Process invoices, payments, and reimbursements in a timely manner. - Work closely with the Chamber's accountant to prepare for audits and tax filings.

Executive Assistance to the CEO: - Manage the CEO's calendar, schedule meetings, and coordinate travel arrangements. - Prepare and organize materials for meetings, presentations, and events. - Act as a point of contact for internal and external stakeholders on behalf of the CEO. - Handle confidential information with discretion and professionalism. - Assist with special projects and initiatives as directed by the CEO.

Office Administration & Support: - Manage office operations, including supplies, equipment, and facility needs. - Support scheduling of meetings and events. - Maintain organized filing systems (digital and physical). - Provide administrative support to the CEO and team as needed.

Membership & Events (Secondary): - Assist with membership billing, renewals, and record-keeping. - Provide customer service to members regarding payments or account questions. - Support Chamber events with financial tracking and basic logistics.

Qualifications: - Bachelor's degree in business administration, accounting, office management, or a related field preferred. - 2+ years of office management, bookkeeping, or executive assistant experience. - Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and QuickBooks or similar accounting software. - Strong organizational, multitasking, and problem-solving skills. - Excellent written and verbal communication skills. - Customer service-oriented with a friendly and professional demeanor. - High level of discretion and confidentiality. - Familiarity with the Miami Beach community and local businesses is a plus

Benefits: - Salary based on experience. - Health, dental, and vision insurance. - Paid vacation and sick leave as well as federal holidays. - Opportunities for professional development. - A supportive and collaborative work environment

Please visit us at https://www.prostaffworkforce.com/ to explore all opportunities.

#IND2 #ps Company Description Prostaff Solutions is committed to all aspects of staffing services We offer comprehensive best-practices for our clients and employees.

Our Vision: ProStaff Solutions strives to be the premier employment solutions provider to every community we serve.

Our Mission: Our mission is to bring the right people to the right job every time. Accomplishing this, we better people's lives and increase our customers and employees success.

Our Values : Our Pledge of Integrity Our name is the most important thing we own. To us, it is more than an identity. It is also how we act. It is both the foundation and the heart of our business. Because our success depends on our personal integrity and honesty, we work hard. We also reward hard work. We believe great things happen when we listen to each other, and that is why our doors are always open. We also strive to strengthen our communities by example in leadership, and by donations of time and resources.

Company Description

Prostaff Solutions is committed to all aspects of staffing services\r\nWe offer comprehensive best-practices for our clients and employees. \r\n\r\nOur Vision: \r\nProStaff Solutions strives to be the premier employment solutions provider to every community we serve.\r\n\r\nOur Mission:\r\nOur mission is to bring the right people to the right job every time. Accomplishing this, we better people's lives and increase our customers and employees success.\r\n\r\nOur Values :\r\nOur Pledge of Integrity\r\nOur name is the most important thing we own. To us, it is more than an identity. It is also how we act. It is both the foundation and the heart of our business.\r\nBecause our success depends on our personal integrity and honesty, we work hard. We also reward hard work. We believe great things happen when we listen to each other, and that is why our doors are always open. We also strive to strengthen our communities by example in leadership, and by donations of time and resources.