CATERING ADMINISTRATOR ASSISTANT (FULL AND PART TIME)

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Location: CSU Northridge 

 

We Make Applying Easy!  Want to apply to this job via text messaging?  Text JOB to 75000 and search requisition ID number 1498788. 

The advertised program is a conversational recruiting assistant that helps you apply to jobs with Compass Group. Message frequency varies. Message and data rates may apply. Text STOP to opt out or HELP for help. Terms and conditions: http://olivia.paradox.ai/moSkg

Application Deadline: applications are accepted ongoing until all openings are filled for this position. If an applicant is declined due to the position being filled, they may still be considered for future opportunities and are always welcome to reapply.

Join our campus team where you are valued and empowered to make a difference. Enjoy competitive wages, benefits, and perks like Instapay through the One @Work app. Our careers are filled with purpose and encourage learning, growth, and meaningful impact. Apply today!

Job Summary



Summary:  Responsible for clerical functions and administrative support of food service programs.  

Catering Administrative & Customer Service (Full Time).

·        Answer telephones and respond to inquiries in a professional, courteous, and client-focused manner.

·         Create and schedule catering orders in the system.

·         Enter catering orders and schedule events on the platform.

·         Process catering orders and event schedules electronically.

·         Manage departmental email correspondence within established response-time standards.

·         Maintain confidential personnel, administrative, and financial records in accordance with policy and legal requirements.

·         Assist management with the preparation of confidential employment, disciplinary, and labor-relations documentation.

·         Maintain effective working relationships with co-workers, administrators, school personnel, parents, supervisors, and external partners.

·         Communicate proactively with management regarding deadlines, discrepancies, issues, or operational concerns.

Accounts Receivable & Financial Operations

·         Monitor accounts receivable aging reports, follow up with clients on outstanding balances, and escalate delinquent accounts as required.

·         Enter weekly cash sales and meal counts accurately using computerized accounting systems.

·         Perform daily bank deposit reconciliation and resolve discrepancies.

·         Process vendor invoices for payment, ensuring mathematical accuracy and compliance with bid specifications and pricing agreements.

·         Reconcile monthly vendor statements and assist in resolving variances.

·         Assist in the preparation of month-end financial and reconciliation reports.

Inventory & Transfer Tracking

·         Track and document all product transfers, completing separate transfers by unit and general ledger (GL) code.

·         Maintain accurate transfer logs and ensure all transfers are completed prior to weekly and monthly inventory submissions.

Compliance, Safety & Professional Development

·         Attend required in-service sessions, accounts receivable training, and safety meetings.

·         Maintain a clean, safe, and organized work environment while adhering to established safety standards and procedures.

·         Demonstrate a consistently high level of accuracy, organization, discretion, and confidentiality in all assigned duties.

Other Duties

·         Perform other related duties as assigned to support departmental operations.

The Benefits

We are always looking for ways to invest in our people both inside and outside of work to help them achieve their full potential. Both full-time and part-time associates are eligible for the following benefits:


In addition, full-time positions also offer the following benefits to associates:

Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Maryland, Washington State, or to be performed Remotely, click here or copy/paste the link below for paid time off benefits information.

https://www.compass-usa.com/wp-content/uploads/2023/08/2023_WageTransparency_ChartwellsHED.pdf

Because this position requires you to perform services in an educational facility, there may be periods when the Company does not require you to perform work (such as winter and summer breaks when food service needs decline or cease). Any such periods during which you do not perform work on the Company’s behalf may be unpaid and deemed a temporary layoff. However, depending on business needs, you may be required to work year-round, potentially at a different location during break periods.  Business needs may vary from year to year.

Our Commitment to Diversity and Inclusion
Compass Group is an equal opportunity employer.  At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law. 
 

Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. 

Applications are accepted on an ongoing basis. 

Chartwells Higher Ed maintains a drug-free workplace. 

We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act. 

Apply
Location:
Northridge
Category:
Administrative Assistant - HOURLY

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