Medical Office Assistant/Scheduler

We are seeking a highly organized and detail-oriented Medical Office Assistant/Scheduler to join our team. The ideal candidate will provide administrative support to ensure efficient operation of the office. The Medical Office Assistant/Scheduler will be responsible for handling various tasks, including managing calendars, coordinating meetings, and transcribing documents. If you are a proactive individual with excellent organizational skills and a strong attention to detail, we would love to hear from you.

Responsibilities:

• Provide administrative support to ensure smooth daily operations
• Manage calendars and schedule appointments
• Coordinate and schedule meetings, including preparing agendas and taking minutes
• Answer phone calls and respond to inquiries in a professional and courteous manner
• Prepare and edit correspondence, reports, and presentations
• Proofread documents for accuracy and completeness
• Assist with event planning and coordination
• Maintain office supplies inventory and place orders when necessary
• Perform general clerical duties, such as filing, photocopying, and scanning

Requirements:

• Proven experience as an administrative assistant or similar role
• Excellent organizational skills with the ability to prioritize tasks effectively
• Proficient in using SharePoint, Google Suite (Docs, Sheets, Slides) and other office software
• Correct grammar, spelling and punctuation in all written communication
• Attention to detail and problem-solving skills
• Ability to handle sensitive information with confidentiality
• Knowledge of HIPAA and medical office procedures is a plus
• Ability to transcribe documents accurately
• Professional tone and clarity when drafting emails, reports, documents and answering phones

Qualification & Education:

• High School Diploma/Associate Degree preferred
• At least 2 years of related experience
• Healthcare experience preferred

Physical Requirements:

• Seeing: Must be able to see well enough to read emails, documents, reports, etc.
• Hearing: Must be able to hear well enough to communicate with other staff, clients, vendors, etc.
• Standing/Walking: Must be able to move about the office, including up and down stairs
• Climbing/stooping/kneeling: Must be able to stoop or kneel to pick up small items, file documents, etc.
• Lifting/pulling/pushing: Minimal lifting required in this position
• Fingering/grasping/feeling: Must be able to type and use technical sources.

Working Conditions: Normal working conditions absent extreme factors