Personal Assistant To The CEO

The CEO of a global leading direct access trading firm is seeking a dedicated and proactive personal assistant to join his team of assistants part-time. This is a great internship-style opportunity that is ongoing to showcase strategic and analytical thinking abilities while juggling the private and professional needs of a very active executive. This is a position for someone who thrives in a fast-paced environment and has exceptional organizational skills.

Responsibilities

1. Manage both personal and professional tasks, which include reservations, appointments, and any household needs
2. Coordinate international and domestic travel logistics including flight itineraries, hotel reservations and car services.
3. Organize agendas, manage calendar and plan events while prioritizing competing demands
4. Prioritize and manage multiple projects simultaneously, maintaining diligent track of project timelines and deadlines
5. Conduct thorough research on various topics as needed, providing detailed reports and actionable insights to support the CEO's initiatives
6. Handle contract negotiations with third-party vendors, ensuring favorable terms and agreements
7. Wardrobe and style management, personal shopping, procuring, and audit of wardrobe from day to day and special event clothing
8. Perform general admin duties such as; recording meeting minutes, data entry, filing, copying, faxing, mailings, etc.
9. Prioritize and lead multiple projects at a time, keeping diligent track of project timelines and deadlines
10. Uphold a highly organized and detailed to-do list for both the CEO and business and taking careful note of important dates
11. Maintain diligent communication with the rest of the team and ensure all aspects of the business are on track
12. Monitor multiple social media accounts to help grow and expand online presence on existing and emerging social platforms
13. Additional Personal / Creative / Executive Assistant duties as needed